Businesses of all sizes need to be prepared for the unexpected. In legal actions, a business can be required to turn over all emails on a topic, or between certain employees. It's a huge and expensive headache to hunt down these emails, especially for smaller businesses who don't have dedicated IT staff. Even then, there's no guarantee they'll really get everything relevant.
Now, Gmail business customers get a huge help. Because Google launched a new feature for Google Apps for Business, Google Vault. Vault is an easy-to-use and cost-effective solution for managing information critical to your business and preserving important data. This new app can reduce the costs of litigation, regulatory investigation and compliance actions. And lets IT staff make sure that all relevant emails are stored forever, then gives them an easy way to search those emails. Vault helps protect your business so you can quickly find and preserve data to respond to unexpected customer claims, lawsuits or investigations, with an instant-on functionality and availability of your data a few clicks away. With Vault, you will find the information you need, when you need it.
Vault also lets IT staff set policies for when an email should be deleted. For instance, when an employee leaves the company, Vault could be set to automatically delete all emails to and from that employee within 90 days. That could be useful because Gmail (unlike traditional email systems) is designed to store everything forever.
Moreover, Vault gives management, IT, legal and compliance users a systemized, repeatable and defensible platform that will reduce the costs and risks of doing business.
Vault is built on the same modern, 100% web-based architecture as Google Apps. Unlike traditional solutions, it does not require a complex and costly IT environment, and can be deployed in a matter of minutes. For start, the new feature for Google Apps for Business works with Gmail and Google Chat sessions, but not over long time it will work with other data in Apps, like documents stored in GDocs, as Google`s officials said.
Sources: Google Official Blog, Business Insider, Wikipedia, Google Apps